![]() Make sure show error alert after invalid data is entered is checked otherwise, no error message will appear a user could enter any value. To provide a custom message, we only need to provide a title, an error message, and select a style icon. But we can provide custom messages inside the Error Alert tab. The default message doesn’t provide any guidance regarding why the entry is invalid. However, users can still enter text directly into the cell therefore, invalid data entry is still possible. As a result, the chance of invalid data entry is significantly reduced. ![]() The purpose of a drop-down list of to select valid entries from a list. Make sure show input message when cell is selected is checked otherwise, the message will not appear. We only need to provide a title and an input message. The message is intended to provide guidance for the user so they know what type of information to enter. The Input Message tab of the data validation dialog box provides the settings to display a message when a user clicks the data validation cell. If the first cell in the output array were in cell A2, we could use =A2# as the reference in the source box. This method is excellent for advanced techniques, such as shrinking lists, or dependant lists. If you have a dynamic array enabled version of Excel (only Microsoft 365 and Excel 2021), then data validation lists can contain the result of a dynamic array. Check out this post to find out how to make it work. I love Tables, but they don’t work as well with data validation lists as they should. TOP TIP: If you can’t remember the name of the named range, press F3 and select from the Paste Name dialog box. The list of values can be stored in a named range, provided it is a continuous range of rows or columns. If using values in worksheet cells as the source, the list of values can be arranged in rows or columns (but not both at the same time) List input as a named range TOP TIP: If we need to use a comma in the list item text, press ALT+0130 to enter the comma, instead of a regular comma character. The list doesn’t have to be on a worksheet the values can be hardcoded into the source field. The screenshot below shows how to include the options Yes, No and Maybe without using cells each list item is separated by a commaĪ drop-down list created in this way would look like this: There is lots of flexibility in this type of drop-down list. Typing an invalid entry in the cell will result in an error message. We can now only select a value from the list. To use the drop-down, click on the cell containing the data validation list. The data validation dialog box opens. On the Settings tab, select list from the allow box, and enter the range of cells containing the list in the source box.Ĭlick OK to close the data validation dialog box. Then select the cell in which the drop-down should exist.Ĭlick Data > Data Validation (drop down) > Data Validation… The most common form of drop-down list is a data validation list. Let’s create one of these.Įnter the values to be used in the drop-down list into a range of cells these are known as the ‘list items’.
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